JOB DESCRIPTION
Fill out application online. Applicant is required to attach resume and cover letter in Word or PDF format to online application. www.janicki.com/careers. Must be able to pass drug test. EEO/AA/Vets/Disabled. Employer. Benefits –medical/vision, dental, short-term and long-term disability, life insurance, 401(k).
POSITION DESCRIPTION
Provides Administrative Assistance and support to the Operations Manager, Manufacturing Engineers, Program Management, and Operation’s Cell Managers.
Works independently and efficiently with excellent organizational skills and a high level of clerical procedures. Must be able to maintain confidentiality of personnel and customer information. Self-motivation and the ability to multi-task are essential.
Supports Operations management and fulfills the duties outlined below:
- Work order preparation, status updates, and archiving (must know / learn SAP system)
- Assists with Human Relations activities (including New Hire paperwork)
- Document preparation / report maintenance
- Meeting and conference set-up
- Corporate Credit Card / Local Purchase Order and Supplier Assistance
- Reception / Visitor Credential Verfication (including switchboard duties, which are minimal)
- Oversees administrative details of Production workers – ensuring administrative necessities are up to date, accurate, and flowing efficiently
- Org chart management
- Performance Evaulations
- E-mail distribution
- Reviews timecards for accuracy of reporting; reports, edits, performs data entry of vacation hours; coordinates with Accounting on general “clean up” for payroll issues
- Plans and prepares for events
- Maintains Office Supply inventory
- Other miscellaneous duties as required
QUALIFICATIONS
U.S. PERSON STATUS REQUIRED FOR THIS POSITION.
Proof of US Citizenship or Permanent Residency may be required due to access to sensitive data and our coverage under EAR and ITAR regulations.
EDUCATION / EXPERIENCE
High school diploma or equivalent (GED) required. 2-5 years Administrative Assistant in Manufacturing/Engineering environment preferred. Must have strong customer service skills and the ability to multi-task. Must be able to work well independently and under pressure, meeting and completing multiple deadlines. Must possess effective oral and written communication skills in the English language.
MATERIAL AND EQUIPMENT USED
Must be familiar with all Office applications including: Word, Outlook, Excel, etc. Must be familiar with multi-line phone, fax and copiers
WORKING CONDITIONS
Must be able to sit for extended periods in an office environment